Meeting place: Spartanburg Technical College
November 16, 2004 at 7:00-8:30 PM
Board members in attendance:
Marly Divver, Mike Bonner, Paul LeFrancois, Andrew Danfy, Betty
Campbell, Steve Yetman, Jeff
Cook, Gloria Anderson,
Richard Dillard, Michelle
Gunning.
Board members unable to attend:
Ken Drescher, Shawn Howland, John Bryan
Members in
attendance:
Tom Divver
Marly called the meeting to order at
7:00 p.m. She gave an update on Tivette Easler, Jeff Howland,
and Doug Guth. All are recovering and very grateful for all the
well wishes from club members. Marly received an invitation for
the club to decorate a Christmas tree at the Arts Center. The
Board decided not to do so.
1.) Insurance
Jeff Cook spoke to us about our insurance coverage. He identified several points that we all need to be aware of -
The policy year for our accident insurance runs from February 1 to January 31.
If a club member gets injured on a club ride, he/she is covered.
If a non-member gets injured on a club ride, he/she is not covered. The exception to this rule is a Freewheelers "special event". Anyone who rides a special event ride is covered regardless if they are a member or not.
Club members can sign a waiver once a year. Jeff will check the waiver on the application and see if it is sufficient or if we have to rework it.
We also have a general liability policy that covers the club.
Jeff will write out a paragraph or two for club members so they understand the scope of our coverage.
Steve will post the information on the web site and list insurance coverage as a perk for membership.
2.) High Mileage Plaques
a) The plaques were ordered by Dave. The check to pay for engraving has been sent to the company. The Board decided that obtaining a brass plate for previous years would be up to the individual. The plaques will be handed out at the Christmas party as customary-not at the January meeting.
b) Steve described the Million Mile Club concept. This would include and honor those that achieve more than 5000 miles per year. But would also allow those people who ride less to participate. He stated the average yearly mileage per member to achieve the 1 million mile goal would be about 2900 miles. Anyone who reaches the average mileage would receive a patch, and anyone who participates would receive something as well.
c) Richard Dillard suggested that we get some positive PR out of this and have the club match the mileage achieved with $.005 a mile to be donated to a charity. Suggestions for the charity will be requested at the Christmas Party - the Board will submit suggestions as well. At the December Board meeting a decision will be made.
d) Paul LeFrancois will contact Jon Lambert with the information once the charity is chosen. Hopefully, Jon will write an article for the Herald Journal.
3.) Tigerville Bike Trek
a) Steve has requested help from the PCC to help staff the rest stops at the Tigerville Bike Trek. Also to help at registration that morning. Paul requested a date and Steve will supply it as soon as possible.
b) Marly said that historically our club members have chosen to ride our events rather than help with it. If our club puts on a ride, our members should help. In the past, we have had to look to outside organizations for assistance (this does not include the PCC) and that should not be happening. We have enough members to provide assistance at events, races, etc.
c) Paul suggested that we ask people at the beginning of the year to indicate their availability to volunteer.
4.) Bike Cases
a) It was decided that one case would remain at Bike On, one case would remain at Bike Worx, and the third will be taken to the Great Escape.
b) The fourth case will be offered to club members at the Christmas party.
5.) Christmas Party
a) Marly asked about door prizes and it was decided that we would like to have them again.
b) It was pointed out that Dave indicated a few meetings ago that he would handle the arrangements for the Christmas Party this year. Since, to date, nothing has been said about them, Jeff will call Dave to make sure he has not already arranged for the door prizes.
c) Steve and Ken have put together a slide show our entertainment at the party. They just have to locate a projector.
d) Steve Yetman will post another e-mail to let everyone know the deadline for signing up.
6.) Other Business
a) Richard Dillard spoke about John Monk, a columnist for the State newspaper. Mr. Monk became"hooked" on cycling when he did the Governor's ride. He will be and is a good advocate of cycling. He is planning to ride Marion in 2005.
b) Marly asked for clarification on the Bike Shop subsidy decision. It was agreed that we discussed it last time but no decision was reached. It was decided last evening that we will contact the bike shops for a list of their "special events" so that they can be covered under our insurance. It was proposed that provisions for the rest stops are the responsibility of the bike shop. No vote was taken on this discussion.
c) Greg suggested that we put our policy in writing and give it to the bike shops so that they know our position.
d) Marly said she would write a paragraph and submit it for "tweaking" at the next Board meeting.
There being no further business, the meeting was adjourned at 8:30 p.m.